Have you ever found yourself scrolling through non-work sites during a virtual meeting, only to realize that your boss or colleagues can see what you are doing through the reflection on your glasses? This hilarious but relatable situation was captured in a recent TikTok video by creator Lanah Jones, based in Perth, Australia. While it may seem innocent, it highlights a key aspect of remote work etiquette – how you conduct yourself during virtual meetings.
As remote work continues to gain popularity, it is essential to understand the importance of certain behaviours while attending meetings, especially when cameras and microphones are on. This blog post will provide you with tips on how to be an effective remote worker by outlining the dos and don’ts of virtual meetings.
5 Things to Remember
- Dress and Prepare Appropriately
Just because you’re working from home doesn’t mean you should neglect your appearance. Dress as you would for a regular day at the office. This helps you get into the right mindset for work and shows respect to your colleagues. Additionally, take time to prepare your workspace and ensure there are no distractions in the background.
- Be Punctual and Alert
Virtual meetings, just like regular ones, have a set start time. Arrive on time and be ready to engage in the discussion. Avoid scheduling anything before or immediately after a meeting as this can make you feel rushed and unprepared. Also, avoid multitasking during the meeting. Not only can it be distracting for others, but it also prevents you from fully participating.
- Use Appropriate Language and Body Language
Be mindful of your tone and language during virtual meetings. Keep your language formal and professional and speak clearly. Additionally, avoid interrupting other speakers and wait for your turn to speak. Similarly, your body language should be in line with the messages you want to convey. Pay attention to your facial expressions and posture, and avoid fidgeting.
- Minimize Distractions
Distractions can ruin a virtual meeting for everyone involved. Turn off notifications for your phone and other devices, and avoid eating or drinking during the meeting. Also, tell your family members or housemates that you’ll be in a virtual meeting to avoid any interruptions. Finally, mute your microphone when you’re not speaking.
- Follow Up and Participate Constructively
After the meeting, ensure that you send a follow-up email outlining any actions you need to take or decisions made during the meeting. If you missed any crucial points, ask for a summary from your colleagues. Finally, provide your input in a constructive manner. Offer valuable insights and avoid criticizing others or derailing the discussion.
You don’t want to end up like Lanah’s Boss… Caught scrolling instagram whilst giving a performance review
The rise of remote work has brought about several benefits, including greater flexibility and a better work-life balance. However, it’s essential to remember that virtual meetings are just as important as in-person meetings. By following these tips, you can ensure that you are an effective and respectful remote worker during virtual meetings. Remember, your behaviour reflects on both you and your organization, so always strive to present yourself in the best light possible.